Director of Administration / Clerk of the Board

Agency Vallejo Flood & Wastewater District



Vallejo Flood & Wastewater District

Director of Administration / Clerk of the Board




The Vallejo Flood & Wastewater District is a special district government agency responsible for the collection and treatment of wastewater from the sanitary sewer system. Our mission is to make Vallejo a healthy place to live and work. We do this by keeping the city’s wastewater and stormwater free from pollution.

The management team is a high functioning group that supports each others’ and the staff’s successes and seeks to provide the best possible service

to District customers. The team would like to add an administrative leader who will strengthen their service and the greater organization.


The Director of Administrative Services/Clerk of the Board will provide administrative direction and oversight for all functions and activities of the Administration Department, including administrative support services, stormwater rate election management, archiving of public records and public information, and providing high level administrative support to the District Manager and Board of Trustees.

The Director will be supported by a team of three, and report to the District Manager. S/he will

lead their team and work with staff in fostering cooperative working relationships with District departments, with State and local agencies, and various public and private groups.

The Director of Administrative Services/Clerk of the Board Will be Responsible for:

  • Representing the District at Board meetings and various civic, community, and professional engagements.
  • Management of public counter customer service; District-wide general clerical and administrative support; storm water rate election management; records management; contract administration for departmental and District-wide outsourced services; and coordination of District’s competitive bidding process.
  • As the Clerk of the Board, attending meetings of the trustees, overseeing the recording of all official proceedings; supervising the preparation of public notifications, agendas, minutes, and other documents; facilitating and responding
  • to public concerns, managing their travel and compensation, fulfilling regulatory training and filing requirements, and communicating agenda items; directing the publication, filing, indexing, and safekeeping of all proceedings of the Board of Trustees.
  • Directing District-wide general clerical support and assisting in coordinating the implementation of goals, objectives, policies, procedures, and work standards for the District.
  • Overseeing the District-wide records management program, document imaging system, and records preservation and destruction; setting and ensuring legally compliant retention schedules for District records; developing and updating record retention policies and procedures; attesting, indexing, and filing all legislative actions.
  • Providing high level administrative support to the District Manager.

The Ideal Candidate Will Possess the Following:

  • Managerial Style: Mentors and develops staff to succeed and ensures professional conduct and accountability.
  • Interpersonal Communications: Develops strong relationships with peers and subordinates to build and maintain constructive relationships.
  • Organized: Sets reasonable goals and develops a plan to achieve goals while assuring routine activities continue productively for theirself and their staff members.
  • Problem Solver: Shares information to create consensus; works to calm situations, de-escalate issues and mediates conflict.
  • Collaborator: Works with Department Heads to achieve District-wide goals and provides timelines for achieving Board due dates.
  • Consensus Builder: Listens to achieve understanding in communications with others and expresses theirself in a clear, constructive manner.
  • Productive and Focused: Shows a demonstrated work history of improvement/changes that increase efficiency and quality of service. Assures that quality customer service is provided to all customers by his/her staff.
  • Discretion: Maintains confidentiality and exercises judgement in sensitive situations.


Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to an Associate of Arts degree in public or business administration and five (5) years of increasingly responsible experience in a municipal clerk’s (or equivalent) office, including two (2) years of supervisory experience. A Bachelor’s degree is preferred.



The base salary for this position is $141,990.53


Employee benefits can be found on VFWD’s website at: salaries_and_benefits.aspx.



To apply for this outstanding opportunity, please visit You may also mail your cover letter and resume to Koff & Associates, 2835 Seventh Street, Berkeley, CA 94710.

Deadline to apply is Friday, February 22nd.

Following the closing date, resumes will be screened according to the qualifications outlined above and the most qualified candidates will be invited to an on-site interview. The on-site interviews are tentatively scheduled to occur the week of March 11th.

The Vallejo Flood & Wastewater District is an equal opportunity employer encouraging workforce diversity.

Koff & Associates