Administrative Assistant

Agency Koff & Associates

LOCATION Berkeley, CA - Remote Optional

FILING DEADLINE Open until filled


Koff & Associates, a Gallagher Division, is a full-service human resources consulting firm headquartered in Berkeley, CA. Koff & Associates specializes in custom services in strategic planning for the management of human resources. We help our clients address the people side of their business. We work in a straightforward, collaborative manner, offering our clients sound analysis and practical solutions to organizational challenges.


This is a full-time position working alongside a small and intimate administrative team. Tasks include:

  • Support of executives and project managers on a project basis;
  • Proofread contracts, brochures, marketing materials, and internal documents;
  • Preparing, updating, and formatting documents and reports; includes converting Word and Excel to PDF and merging documents;
  • Developing spreadsheets by inputting relevant data and maintaining their integrity;
  • Event and travel coordination;
  • Serving as liaison with outside IT firm by email and phone re computer issues. Be point person for techs working onsite; and
  • Performing general office duties.


  • High school diploma (or equivalent experience);
  • 4 years of administrative experience;
  • Strong Microsoft Suite and Acrobat Pro skills; advanced knowledge of Excel is desired;
  • Demonstrable experience supporting executives on a project-by-project basis is important;
  • Experience supporting professional services firm is a must;
  • Ability to take initiative as well as direction;
  • Highly detail-oriented;
  • Excellent communication skills, both oral and written;
  • Ability to maintain confidentiality;
  • Ability to handle multiple projects or tasks, and adapt to a fast-paced environment; and
  • Positive, can-do attitude and ability to keep up with volume of project support.


  • Competitive salary and comprehensive insurance (medical, dental, vision, life) and retirement for full-time employees;
  • Paid time off;
  • A supportive team environment; and
  • A great Berkeley location with the option to work remotely.

To be considered for this position, please follow the Apply Here link!

Koff & Associates