Procurement Officer

Agency Town of Paradise






This role performs and manages the centralized procurement functions for the Town of Paradise. Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision-making. The incumbent will play an important role in Paradise’s fast-paced rebuilding effort, by leading procurement efforts for specific projects and is responsible for providing professional-level support to the Administrative Services Director in a variety of areas.



Specific responsibilities of this position include but are not limited to:


  • Manages, directs, organizes, and participates in all activities related to the City’s purchasing function, including the purchasing of materials, equipment, and services and fixed assets; manages the disposal of surplus, salvage, and/or obsolete
  • Procures supplies, materials, services, and equipment for the operation of the City, ensuring that all procurement policies, applicable purchasing practices and standards, and bid processes are
  • Makes recommendations for modifications in procurement policies and ordinances as
  • Reviews, examines, and processes requisitions, purchase orders, and other related documents, including contracts and bid recaps, to ensure compliance with established purchasing procedures, and to confirm funding
  • Processes claims with vendors for damaged materials; monitors invoices for accuracy; obtains credits and refunds where
  • Supervises and participates in the development of bid specifications and requests for proposals; solicits and analyzes bids; completes bid distribution and
  • Provides staff assistance to the Administrative Services Director; develops and reviews staff reports, and other necessary correspondence related to assigned activities and services; and may present reports to Town
  • Reviews retention releases and escrow agreements for contractor

The Ideal Candidate Will:

  • Understand principles and practices of contract administration for public agencies including contract development, preparation, negotiation, and administration, and formalized competitive vendor selection processes for the procurement of materials.
  • Utilize methods and techniques of materials management, inventory control, quality assurance, and warranty control programs.
  • Have customer/client focus and establish and foster relationships with internal/external stakeholders.
  • Take initiative, reason logically, and be creative in developing and introducing new ideas.
  • Define problem areas and evaluate, recommend, and implement alternative solutions to complex issues and problems.
  • Have experience affecting organizational change.
  • Possess strong leadership skills.
  • Effectively communicate in person, over the telephone, and in writing; demonstrate emotional intelligence to work effectively with others.


Knowledge of:


  • Principles and practices of public agency finance, including central purchasing, inventory, and central store
  • Principles and practices of public agency budget development and administration and sound financial management policies and
  • Modern principles, practices, and methods of public and governmental purchasing and procurement programs and processes and their application to municipal
  • General principles and practices of data processing and its applicability to purchasing and municipal operations.
  • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to municipal purchasing
  • Practices and techniques of automated and manual financial document processing and record-keeping.
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Town
  • The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
  • Modern equipment and communication tools used for business functions and program, project, and task coordination.
  • Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate

The salary for this position is $55,161.60 to $70,408.00 annually, depending on experience.

Education and Experience:


Equivalent to a bachelor’s degree in accounting, finance, business or public administration, or a related field and three (3) years of increasingly responsible purchasing, inventory control, administrative and/or analytical experience.

Licenses and Certifications:

Possession of, or ability to obtain, a Certified Purchasing Manager certificate from the National Association of Purchasing Managers is desirable.

Possession of, or ability to obtain, a valid California Driver’s License by time of appointment and a satisfactory driving record.


To apply for this opportunity, please visit Koff & Associates; website at and submit a cover letter and resume.  As an alternative, you can mail the cover letter and resume to this address:

Koff & Associates

2835 Seventh Street

Berkeley, CA 94710

The deadline to apply is Monday, January 13th.

The Town of Paradise is an equal opportunity employer encouraging workforce diversity.

Koff & Associates