ABOUT THE OPPORTUNITY
This role performs and manages the centralized procurement functions for the Town of Paradise. Responsibilities include performing diverse, specialized, and complex work involving significant accountability and decision-making. The incumbent will play an important role in Paradise’s fast-paced rebuilding effort, by leading procurement efforts for specific projects and is responsible for providing professional-level support to the Administrative Services Director in a variety of areas.
ABOUT THE RESPONSIBILITIES
Specific responsibilities of this position include but are not limited to:
- Manages, directs, organizes, and participates in all activities related to the City’s purchasing function, including the purchasing of materials, equipment, and services and fixed assets; manages the disposal of surplus, salvage, and/or obsolete
- Procures supplies, materials, services, and equipment for the operation of the City, ensuring that all procurement policies, applicable purchasing practices and standards, and bid processes are
- Makes recommendations for modifications in procurement policies and ordinances as
- Reviews, examines, and processes requisitions, purchase orders, and other related documents, including contracts and bid recaps, to ensure compliance with established purchasing procedures, and to confirm funding
- Processes claims with vendors for damaged materials; monitors invoices for accuracy; obtains credits and refunds where
- Supervises and participates in the development of bid specifications and requests for proposals; solicits and analyzes bids; completes bid distribution and
- Provides staff assistance to the Administrative Services Director; develops and reviews staff reports, and other necessary correspondence related to assigned activities and services; and may present reports to Town
- Reviews retention releases and escrow agreements for contractor
The Ideal Candidate Will:
- Understand principles and practices of contract administration for public agencies including contract development, preparation, negotiation, and administration, and formalized competitive vendor selection processes for the procurement of materials.
- Utilize methods and techniques of materials management, inventory control, quality assurance, and warranty control programs.
- Have customer/client focus and establish and foster relationships with internal/external stakeholders.
- Take initiative, reason logically, and be creative in developing and introducing new ideas.
- Define problem areas and evaluate, recommend, and implement alternative solutions to complex issues and problems.
- Have experience affecting organizational change.
- Possess strong leadership skills.
- Effectively communicate in person, over the telephone, and in writing; demonstrate emotional intelligence to work effectively with others.
- Principles and practices of public agency finance, including central purchasing, inventory, and central store
- Principles and practices of public agency budget development and administration and sound financial management policies and
- Modern principles, practices, and methods of public and governmental purchasing and procurement programs and processes and their application to municipal
- General principles and practices of data processing and its applicability to purchasing and municipal operations.
- Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to municipal purchasing
- Practices and techniques of automated and manual financial document processing and record-keeping.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Town
- The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
- Modern equipment and communication tools used for business functions and program, project, and task coordination.
- Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate
The salary for this position is $55,161.60 to $70,408.00 annually, depending on experience.
Education and Experience:
Equivalent to a bachelor’s degree in accounting, finance, business or public administration, or a related field and three (3) years of increasingly responsible purchasing, inventory control, administrative and/or analytical experience.
Licenses and Certifications:
Possession of, or ability to obtain, a Certified Purchasing Manager certificate from the National Association of Purchasing Managers is desirable.
Possession of, or ability to obtain, a valid California Driver’s License by time of appointment and a satisfactory driving record.