Aviation Facilities Maintenance Manager

Agency Port of Oakland

LOCATION Oakland, CA

FILING DEADLINE May 7, 2021

SALARY RANGE $14,204 - $17,595 Monthly

THE PORT

The Port of Oakland oversees the Oakland seaport, Oakland International Airport, and 20 miles of waterfront. The Oakland seaport is the fifth busiest container port in the U.S.; Oakland International Airport is the second largest San Francisco Bay Area airport offering over 300 daily passenger and cargo flights; and the Port’s real estate includes commercial developments such as Jack London Square and hundreds of acres of public parks and conservation areas. Together, through Port operations and those of its tenants and users, the Port generates more than 70,000 jobs in the region and over 800,000 jobs across the United States. The Port of Oakland was established in 1927 and is an independent department of the City of Oakland. The Port of Oakland is a dynamic organization providing good pay, excellent benefits and an exciting corporate culture.

To learn more, visit https://portofoakland.com.

THE COMMUNITY

Nestled in between the San Francisco Bay and the California coastal mountains, the City of Oakland has a rich history, diverse culture and expanding local economy. Its temperate Bay Area climate – rated the best in the nation – combined with a vast network of arts, entertainment, recreational and educational amenities make Oakland a thriving setting for its residents and a tourist destination for thousands of visitors annually. The City of Oakland is also one of the nation’s most diverse cities, with residents speaking nearly 125 different languages and dialects. The city’s diverse landscape is a lively urban suburban mix of beautiful hillside residential neighborhoods, a large stock of historic homes and buildings, two lakes and the Oakland Estuary.

THE POSITION

The Port is currently recruiting for the position of Aviation Facilities Maintenance Manager. Under general direction, the Aviation Facilities Maintenance Manager is responsible for leading and managing facilities maintenance and minor construction activities on a daily 24-hour basis at the Oakland International Airport. This position is responsible for delivering quality, cost effective maintenance services to internal and external customers, as well as the oversight of customer/stakeholder satisfaction, ensuring performance standards are established and met, providing budget management and financial performance, preventive maintenance of all equipment, and related procurement and contracting activities. The incumbent may act in the capacity of the Assistant Director of Aviation during periods of absence. Typical duties may include, but are not limited to the following:

  • Provides leadership to multiple departments with diverse classifications including driving continuous improvement, innovation, and positive customer experience.
  • Designs, develops, and implements with staff facility, asset management programs, protocols, and best practices for maintenance.
  • Manages the administration and work of airport facilities staff engaged in the maintenance, repair, and minor construction of building and equipment systems, electrical power distribution and equipment systems, roadways, runways, taxiways, landscaping, vegetation control and other installations, facilities and equipment across the Airport campus.
  • Manages the administration and work of airport facilities and responds to tenant/passenger requests for services and complaints; coordinates logistics and set-up of special events/ceremonies at the Airport.
  • Reviews, approves, clarifies, prioritizes, assigns, coordinates, and tracks work of staff including work requests, and maintenance service orders for work to be performed.
  • Establishes, in conjunction with subordinate staff, department policies, procedures, schedules, methods, measurement, and metrics for maintenance, repair, and minor construction of facilities, equipment, and installations for which the department is responsible.
  • Oversees the development and implementation of preventive maintenance programs in conjunction with engineering and maintenance staff to ensure routine inspection and maintenance of facilities and the establishment of performance goals and production standards for planned and preventive maintenance programs.
  • Leads, supervises, coaches, trains, monitors, and evaluates the performance of subordinate supervisory personnel including conducting of formal performance evaluations, discipline, and staff development; assists in responses to grievances and disciplinary actions regarding department personnel.
  • Establishes and maintains effective relationships with internal and external stakeholders including airline management, Port engineering and environmental staff, Port Procurement, Port labor union officials and others key to business operations and success.
  • Reviews and approves recommendations for the purchase of equipment and the development of equipment specifications; reviews specifications for specialized equipment.
  • Coordinates department activities with airport operations airside/landside staff, engineering staff, other Port departments, outside agencies, tenants, and contractors to inform them of the status of ongoing work and provide information; responds to and resolves complaints and concerns from tenants, clients, the public, and other Port departments.
  • Prepares, monitors, and controls the department budget.
  • Supports airport operations staff with emergency preparedness and the emergency evacuation of Airport personnel, tenants, and the traveling public as necessary.
  • Directs and coordinates responses to and makes critical decisions to resolve emergency and disaster conditions, such as those resulting from area-wide power outage, accident, fire, floods, wind, or earthquake; supervises the establishment of an incident command center during emergency operations.
  • Performs related work as assigned.

MINIMUM REQUIREMENTS

This examination is open to persons who have a combination of education and experience that would reflect possession of the required knowledge, skills, and abilities for the position. A typical combination would include the following:

Education: Graduation from an accredited college or university with a bachelor’s degree in aviation, engineering, business administration/management or other related field.

Experience: Six years of work experience supervising maintenance and/or engineering functions.

Licenses: Must possess a valid California Class C drivers license at the time of appointment and for the duration of employment.

Additional Requirements: Must be available for on-call duty as required by emergency situations or as required for uninterrupted operations. This Airport specific classification requires each incumbent to complete and pass a Transportation Security Administration/Federal Aviation Administration (TSA/FAA) 10-year employment history verification, which will include fingerprinting and a Criminal History Records Check (CHRC) prior to being considered for this position. This status must be maintained for the duration of employment at the airport. Must complete and pass a U.S. Customs Airport Security Program Check (19CFR122.182). This status must be maintained for the duration of employment at the Airport.

QUALIFICATIONS

Required Knowledge, Skills, and Abilities (KSAs): Knowledge of principlesand practices of effective management,planning, and administering facilitiesmaintenance and cleaning and customerservice programs; federal safety and securityrules and regulations governing the operationand maintenance of airports; Port of OaklandAdministrative policies and procedures,Personnel Rules and Procedures, and Port of Oakland labor contracts relating to personnel; municipal and State laws and facilities construction and maintenance codes, and the principles and practices of leadership, management and supervision. Ability to plan and direct engineering, maintenance, and construction projects; respond to and effectively resolve emergency and disaster situations and difficult technical and operational problems; communicate clearly and effectively both orally and in writing; develop, measure, and report on performance standards and metrics; generate and analyze relevant data to improve performance, efficiency and accuracy; exercise sound independent judgment within general policy guidelines; establish and maintain effective working relationships with those contacted in the performance of duties and to work as a team; work under deadlines and coordinate several concurrent assignments; work with minimum supervision; develop and implement goals, objectives, policies, and procedures, work standards and internal controls; lead and direct organizational responses to emergency situations involving airport facilities, including natural disasters and public disturbances; prepare and administer departmental budgets; negotiate and administer a variety of contracts; supervise and direct subordinate professional and support staff; interpret and enforce administrative/operational polices, practices and procedures; analyze and solve problems of a complex nature, and analyze complex administrative and program information, evaluate alternative solutions and recommend or adopt effective courses of action.

THE SELECTION PROCESS

Stage I: Application and Supplemental

Questionnaire Evaluation (Pass/Fail)

The first stage in the selection process will consist of an application and supplemental questionnaire, appraisal review (pass/fail). Applications submitted without a completed supplemental questionnaire will not be given further consideration. Meeting the minimum qualifications does not guarantee advancement to the next stage.

Only the most suitably qualified candidates will be invited to Stage II.

Stage II: Assessment Examination (Weighted100%) – The second stage of the selection process may consist of a combination of job-related situational project exercises and a virtual oral panel interview designed to assess technical knowledge and any additional KSAs. Job-related situational project exercises may consist of written exercises, performance exercises, or other situational exercises that would assess the KSAs. The Assessment Examination is designed to test the applicant’s overall aptitude for the position. Candidates must achieve a scale score of 70 or more on this examination to be placed on the eligible list for employment consideration. The Port reserves the right to modify the selection processes, as necessary, to conform to administrative or business necessity.

COMPENSATION & BENEFITS

The Port’s compensation and benefits program ranks among the best in the region for public jurisdictions and is designed to reward performance and promote a balanced lifestyle, both at the workplace and away from the workplace, for our employees and their families. The Port is committed to the health and wellbeing of its employees and has been recognized as a FIT Friendly Employer by the American Heart Association.

The salary range for this position is $14,204 – $17,595 per month. Progression through thesalary range is based on performance.

The Port is part of the California Public Employees Retirement System (CalPERS). CalPERS is a defined pension provided to regular full-time employees that work for the Port. The CalPERS defined pension is based on a predetermined formula that factors in an employee’s earnings history, tenure of service and age. The retirement formula is 2% at 62 years of age or 2.5% at 55 for new hires with other CalPERS service and/or reciprocity.

The Port offers retiree medical benefits for employees and dependents after 10 years of CalPERS service (including 5 years at the Port).

The Port pays 100% of the premium cost for employees and dependent health insurance coverage not to exceed the Kaiser-HMO Family Plan; cash in lieu of medical benefit is also available.

The Port pays 100% of the premium cost for dental and vision coverage.

The Port pays 100% of the premium cost for Long Term Disability (LTD) coverage and reimburses employees for the State Disability Insurance.

The Port pays 100% of the premium cost for life insurance at one-time annual salary with certain limits.

The Port offers a pre-tax Deferred Compensation Plan allowing employees to save and invest money for retirement with tax benefits.

Time Away from Work

From 2 to 5 weeks of vacation depending on years of employment at the Port.

10 days of management leave for employees exempt from the Fair Labor Standards Act (FLSA).

1 paid Floating Holiday per year.

12 days of sick leave per year after three months of employment which includes 4 days of personal leave.

12 paid holidays as well as the second half of the shift on December 24 and December 31.

ADVISORIES

Immigration and Reform Control Act: In compliance with the Immigration and Reform Act of 1986, the Port of Oakland will only hire individuals who are legally authorized to work in the United States. Social Security card must be presented, and the name on it must match the name on the application.

Americans with Disabilities (ADA): In compliance with State and Federal Laws, the Port will employ and promote qualified individuals without regard to disability. The Port is committed to making reasonable accommodations in the selection process and in the work environment. Individuals invited to advance in the examination process will be provided the opportunity to request a reasonable accommodation.

DATE OF EXAMINATION

To be announced

PLEASE NOTE: The provisions of this announcement do not constitute a contract, expressed or implied, and any provisions contained in this announcement may be modified or revoked without notice.

The Port of Oakland is an Equal Opportunity Employer

Supplemental Questionnaire

The purpose of this Supplemental Questionnaire is to assess the applicant’s qualifications, training, and experience in specific job relevant areas. The information you provide will be reviewed and used to determine if you move forward in the selection process. Incomplete responses (such as N/A or see application), false statements, omissions, or partial information may disqualify you from the selection process.

Therefore, please answer all of the questions thoroughly and truthfully. The applicant’s answers to these questions, along with the applicant’s completed application, will be used to select the most qualified candidates to advance in the selection process.

1. The Aviation Facilities Maintenance Manager plans and manages maintenance and repair work for over 2600 acres of airport assets, including electrical power distribution, equipment systems, roadways, runways, taxiways, landscaping, vegetation control, buildings and equipment. How would you approach resource management across this diverse infrastructure? Include examples of performance goals and measurements.

2. Please describe a past experience where you had to analyze, modify and modernize work methods and procedures to increase efficiency and cost-effectiveness. What were some of the challenges? Were these changes effective?

3. Please describe your experience planning an annual operating budget and capital budget program. What control measures did you put in place to ensure the approved budget remained within approval limits.

HOW TO APPLY

The final filing date for this position is FRIDAY, MAY 7th, 2021. To be considered, please apply here: https://portofoakland.com/business/jobcenter/employment-opportunity

No paper applications will be accepted.

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